Instructions: C422™ – 2018, Service Order for use with Master Agreement Between Architect and Consultant

Synopsis. 

AIA Document C422–2018 is a Service Order that provides the Consultant’s scope of services, and other terms pertinent to the specific Service Order. It is intended for use when the Architect and Consultant have entered into a Master Agreement setting forth the common terms and conditions applicable to all Service Orders. C422–2018 is not a stand-alone agreement and must be used in conjunction with a Master Agreement. Additionally, C422-2018 incorporates by reference a preexisting owner-architect agreement known as the Prime Agreement. 

C422-2018 is coordinated for use with AIA Document C421™–2018, Master Agreement Between Architect and Consultant for Services provided under Multiple Service Orders. This document may be used with a variety of compensation methods. Use of C422 plus a Master Agreement creates a contract, referred to as the Service Agreement, that includes both the terms and the scope of services. The Master Agreement plus Service Order contracting method allows multiple scopes of services to be issued quickly without the necessity to renegotiate the terms and conditions of the Service Agreements.  For all document details and a record of changes, see the summary  »

 

Using C422–2018.

Cover Page

Service Order Number. In order to better identify each Service Order the cover page has a fill point that allows the parties to include a Service Order number. In general, the parties should assign a sequential number to each subsequent Service Order to aid in identification of each Service Order.

Date. The date represents the date the Service Order becomes effective. It may be the date an original oral agreement on the Service Order was reached, the date the Service Order was originally submitted to the Owner, the date authorizing action was taken or the date of actual execution.

Parties. Parties to the Service Order should be identified using the full address and legal name under which the Service Order is to be executed, including a designation of the legal status of both parties (sole proprietorship, partnership, joint venture, unincorporated association, limited partnership or corporation [general, limited liability, closed or professional], etc.). Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached. Other information may be added, such as telephone numbers and electronic addresses.

Project. The Project for which the services will be provided should be described in sufficient detail to identify (1) the official name or title of the facility; (2) the location of the site; and (3) a brief description of the Project, including the proposed building usage, size, and capacity or scope of the Project.

The Service Agreement. The date on the cover page of the Master Agreement under which the Service Order is executed should be included. This will identify the appropriate Master Agreement to which this Service Order is applicable. In the event the parties entered into more than one Master Agreement on a given date, other identifying information should be included. The Service Order, together with the Master Agreement, form the Service Agreement.

Article 2 – Scope of Consultant’s Services

§ 2.1 Identify the Portion of the Project for which the Consultant shall provide services under the Service Order. The Portion of the Project should be described in sufficient detail to clearly identify the Consultant’s responsibilities.

§ 2.3 Note that, pursuant to Section 2.3, the Consultant is expected to provide the same services for This Portion of Project that the Architect provides to the Owner for the entire Project, except as the parties agree to limit the Consultant’s services under Section 2.3. Particular care should be taken if the Consultant is a consulting architect in order to ensure clear lines of responsibility between the two architects and avoid duplication of effort.

Article 3 – Architect’s Responsibilities

Describe responsibilities that are in addition to those set forth in the Master Agreement.

Article 4 – Compensation

A detailed discussion of compensation methods may be found in the Instructions to AIA Document B101–2017, Standard Form of Agreement Between Owner and Architect.

§ 4.1 See methods of compensation referenced above.

§ 4.2 Where the Consultant’s compensation for Additional Services differs from that set forth in the Master Agreement, insert the basis of compensation for Additional Services that may arise during the course of the Project.

§ 4.3 Where the Consultant’s compensation for Reimbursable Expenses differs from that set forth in the Master Agreement, insert the basis of compensation for Reimbursable Expenses.

Article 5 – Insurance

Where the Consultant is required to provide insurance other than what is required in the Master Agreement, insert the type and limits of the insurance.

Article 6 – Party Representatives

§ 6.1 Identify the name, title and other identifying information of the individual authorized to act on the Architect’s behalf with respect to the Service Order. This may be the same or a different individual than the representative authorized to act on the Architect’s behalf with respect to, and identified in the Master Agreement.

§ 6.2 Identify the name, title and other identifying information of the individual authorized to act on the Consultant’s behalf with respect to the Service Order. This may be the same or a different individual than the representative authorized to act on the Consultant’s behalf with respect to, and identified in the Master Agreement.

§ 6.3 Identify the name, title and other identifying information of the Consultant’s key personnel performing services under the Service Order.

Article 7 – Attachments and Exhibits

Identify other attachments or exhibits that are incorporated as part of the Service Order.

 

Executing the agreement.

The persons executing C422-2018 should indicate the capacity in which they are acting (i.e., president, secretary, partner, etc.) and the authority under which they are executing the Agreement. Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached.

 

Important.

Modifications. Particularly with respect to professional or contractor licensing laws, building codes, taxes, monetary and interest charges, arbitration, indemnification, format and font size, AIA Contract Documents may require modification to comply with state or local laws. Users are encouraged to consult an attorney before completing or modifying a document.

Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. For more information, see the document footer and the AIA Contract Documents® Terms of Service.

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