AIA Document F702™–2023 is a standard invoice form. It should be used in situations where a maintenance contractor requests payment for maintenance work it has performed. F702-2023 requires the Contractor to identify the maintenance agreement or work order contract under which it is requesting payment. F702-2023 contains a chart where the contractor can describe portions of maintenance work for which it is requesting payment and the corresponding amounts. F702-2023 also contains a prompt where the contractor can insert detailed instructions for payment, such as wiring instructions, the check payee name, or the address where payment should be sent. The contractor can also identify supporting documents, such as receipts or subcontractor invoices, that accompany the invoice. F702-2023 may be used to invoice maintenance work performed under the following agreements and work orders:
Parties. The names of the parties should be indicated as they appear on the Maintenance Agreement.
Invoice Number. The invoice number should be numbered sequentially in the order the invoices are issued during the term of the Maintenance Agreement or Work Order Contract.
Invoice Date of Issuance. The date represents the date the Contractor submits the invoice to the Client.
Payment Due Date. The date represents the date the Client will pay the Contractor’s invoice.
Maintenance Agreement or Work Order Contract Description. Insert the date indicated on the cover page of the Maintenance Agreement for which the invoice applies. If submitting an invoice for a Work Order Contract, insert the date indicated on the cover page of the work order for which the invoice applies.
Invoice Description. Maintenance Work activities may be arranged by numbered line item with a detailed description of the Maintenance Work performed to support the invoiced amount, including the location of the Maintenance Work, dates the Maintenance Work was performed or materials and equipment purchased.
Payment Instructions. Insert payment instructions for the Client, including wiring instructions, check payee name, and address where the Client should send payment.
Other. Insert other terms and conditions, or refer to attachments that contain them.
Executing the Invoice
The Contractor should sign and date the invoice in a manner consistent with that of the Maintenance Agreement or Work Order Contract.
Use of Non-AIA Forms. If a combination of AIA contract documents and non-AIA contract documents is to be used, particular care must be taken to achieve consistency of language and intent among documents.
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